Trip Planning

Trip Planning, Trip Safety

Trip leaders, go over this checklist to ensure the safest possible trip for your team. Did you ask each member of your group to sign a Risk Acknowledgement and Release Form? Did each member of your group provide a list of emergency contacts? Did each member...

19 May 2014

Photo Use Agreement Form

Team members will want to take photos; make sure you take care of photo permissions before you leave. This is a sample form. Click on the image below to download the complete form. Use it to help you create your own for team members to sign. ...

19 May 2014

Short-Term Mission Release Form

This is a sample form. Click on the image below to download the complete form. Read to help create your own form. "Make sure all participants have acknowledged risks."...

19 May 2014

Sample Support Letter

Note: Items in italics will need to be replaced with your trip's information. Dear Name, I'm so excited for Month! I'm going to Country and I can't wait. My trip is sponsored by Church or Organization. I'll be traveling to Country with a team of #. Our trip will...

19 May 2014

Visa Requirements

Visas are an important component of international travel. The U.S. Department of State offers information about requirements for Americans traveling abroad. Take a look at the country-specific information on passports, visas, immunizations, medical information, additional fees, and conditions offered on their website. You can also visit...

19 May 2014

12 Guidelines for Short Term Mission Trip Planning

Short-term mission trips are wonderful ministry opportunities, but they also pose risks. Careful planning can help you anticipate problems on the field and devise ways to respond before your team leaves home. Decide the purpose of your mission trip early in the planning process. Recruit...

19 May 2014

Fundraising Ideas

1. Host a themed event Who doesn’t love a good theme party? We’ve heard lots of stories about folks raising big money throwing a luau, fancy dinner party, costume gala, and more. With the holidays coming up, there is always an opportunity for an ugly sweater...

19 May 2014

Passport Requirements

The U.S. Department of State is your best source for everything you need to know about passport requirements and applications. Please note that your passport application typically take 4-6 weeks to process....

19 May 2014

Informational Meeting Agenda

While informational meetings will vary depending on the group and the trip, here's an outline of the information that typically needs to be covered. Overview of the Mission Trip Explain the need – use current events to emphasize the issues Ministry – explain what the trip...

19 May 2014

Packing List